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Office: Fax: e-mail. The Mobile Municipal Archives was established in The MMA contains the extant records of the City of Mobile, dating from the city's creation as a municipality by the Mississippi territory in The original records of Mobile's colonial history dating housed principally in London, Paris, Sevilla and Madrid. It contains few private manuscripts, and generally accessions no records other than those produced by municipal agencies. Although the records date fromthey became numerous only after Holdings at present total 12, cubic feet. In addition to the Archives, there is a Records Center which determines the eventual disposition of all municipal records.

Academics have access to a variety of findings aids, including computer assisted retrieval, folder level inventories, item level calendars and a printed guide describing the entire holdings of the Archives. Materials in the archives are available to historical researchers as well as to Municipal officials and employees. If you have extensive research to do, please call ahead and speak with the Archivist or Assistant Archivist so that we Mobile be prepared to better assist you when you worker. Researchers are required to register upon entering the Archives. Xerox and microfilm copies are available for 10 cents.

Certain records are subject to restrictions by State and Federal law. All records are used under the supervision of the staff. Q: What type of records are at the Archives? The Archives contains all of the extant public records of the City of Mobile, dating from the city's creation as an American municipality by the Mississippi Territory in The original records of Mobile's colonial history are housed principally in Paris, London, Madrid and Seville.

A variety of record types are preserved for research, such as resolutions, s, tax lists, minutes, etc. The Records Center is a division of the Archives, housing the city's most recent non-current records. Here the records are temporarily stored upon reception from city agencies and offices.

After the records are accessioned, they are arranged, inventoried by computer and made available for research until the records retention schedules become applicable. When time expires, said records are either destroyed according to state law or transferred to the Archives for permanent retention.

Q: Once records are released by a department and accessioned by the Archives, can they be reclaimed by the department depositing them? Q: What is the importance of Mobile's Archives and who are the prime users? Certain records such as police and personnel subject to privacy statutes are restricted by state and federal law, but most are available for research. All records are used under the supervision of staff.

Submit your concerns or questions to City Hall.

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Applicable interest will be assessed beginning February. Mailing Address: P. Box Mobile, AL Q: Does the City of Mobile have birth or death certificates? Q: Does the City of Mobile have marriage s? No, these records are at the following: Probate Court of Mobile County Record Department or and the website address is: www. Q: What is the Records Center and where is it located? Q: What is the Archives?

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It houses the official non-current records of the City Of Mobile, from to the present day, and makes them accessible to city officials as well as to the general public. Once records are accessioned by the Archives, they are inventoried and indexed on the computer. They cannot then be removed by the granting agency. Records may be used at the Archives, of course, and copies can be made free of charge.

In addition, records can be subpoenaed by the courts at any time. Q: What services does the Archives staff provide local officials? Archives staff researches holding for requested information, locates documents, make and sends copies to department he free of charge. Archives also provided Perma-Pak archival boxes to all departments and advises agency he on their records problems, Archives staff is available for consultation to all department he or records representatives, as time permits.

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Q: How many records are in the Archives? Currently the Archives and Records Center houses over seven thousand cubic feet of records, or approximately seventeen million individual items. Q: When was the Archives created?

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The Archives was established in September as a special project of the City of Mobile. The Mobile Municipal Archives contains one of the most valuable repositories of municipal records in the nation. Since Mobile is the oldest American city West of the Appalachians, and since the records are remarkably complete, the documents are nationally ificant.

The Archives is used primarily by city officials and by various groups in the general public, such as historians, archaeologist, genealogists, students, political candidates, writer, sociologist, realtors and lawyers. The archives has been used thus far by researchers from 29 states, cities and six foreign countries. All records except those restricted by law are open to the public and to city officials.

All that is required to use the records is to register at the Archives office. The Archives implemented its CAR Computer-assisted retrieval program in the spring ofin order to help combat the mounting of records flowing from 68 city departments and to satisfy the increasing demands made by city officials and worker general public.

Since the Archives began its computer program, its efficiency in managing the city's records program has improved dramatically. As a result, the Archives now conducts a modern records management program, utilizing it own customized programs as well as the latest CAR systems such as Wordstar and Mosaic Twin. Q: Are any records restricted? Q: What kind of finding aids are available?

A guide to the Mobile Municipal Archives Mobile, 96pp. In addition, the entire Archives has been inventoried. There are also various calendars, particularly for the earliest recordsand numerous Mobile specialized indexes on computer. Q: What records are on microfilm? Nearly 1, records have been microfilmed, dating most of the older records, In addition all of the city's tax records,have been filmed.

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Originals of these microfilms are stored in a west Mobile bank. Q: What records are disposed of? Records are disposed of according to procedure set forth by state law. The Archives, in general, follows the state retention schedules, but keeps some records longer when it appears those records have historical or research value. Records are usually destroyed only after years in the Records Center of the Archives, and only after consent of city department he, the Archivist and the State Local Government Records Commission. Q: What is the procedure for sending records to the Archives?

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Any department head or representative wishing to store non-current records at the Archives should contact the Archivist or Assistant Archivist to set a date to transfer the records. Archives will send the necessary of Perma-Pak boxes to the requesting agency. After boxing records from their filing cabinets, departments should then deliver boxes to the Archives.

Both the Archivist and department he must the acession form transferring records. Archives then inventories the records and sends the department he a copy. In the event departments need copies of these records in the future, Archives will locate them and provide copies free of charge. Q: Why are there gaps in the Archives records?

Sincefire, flood, theft and neglect have taken their toll on the city's records. Since the Archives was founded inhowever great care has been taken to prevent these "four horsemen" from renewing their attack.

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Microfilm duplicates have been made of nearly a million records from the 19th century and stringent policies have been set up to prevent future losses. Q: What about the records of city officials who leave office? The records of all city officials are subject to state law Actwhich defines public records as "any written, typed or printed books, papers, letters, documents and maps made or received in pursuance of law by public officers in the transaction of public business. Illegal destruction or theft of public records by any city employee, official or citizen is a crime punishable by fine and imprisonment.

Q: What is the procedure for disposal of public records? First, the Records Manager prepares a disposal list, showing all records eligible for destruction by the state law cf. State Retention Schedule.

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Next, department he are asked to study the items listed and to pull any from those lists they fell might be useful to their departments in the future historical value. Once approved by said commission, the records are then destroyed. Q: Who operates the Archives? Q: What are the hours and how do you reach the Archives? The Archives is open Monday thru Friday, am - pm. Telephone:

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